FAQ

ABOUT THE DOCUMENT AND SIGNATURE

• What is the difference between a statement with a qualified electronic signature and a notarized statement?

  

  Both versions are legally equivalent as attachments to an occasional lease agreement — the only difference is their form. A qualified electronic signature is the electronic equivalent of a handwritten signature and is recognized throughout the EU under the eIDAS Regulation. A notarized version is a traditional paper document bearing a notary’s certification — some landlords or notaries may prefer or require this form due to established practice. If the landlord has no specific requirements, the version with a qualified electronic signature is fully sufficient and can be processed faster.

• How can I print a statement with a qualified electronic signature?

  

  The PDF file can be printed at any print shop or using your own printer. The qualified electronic signature is embedded in the file — its validity can be verified in Adobe Acrobat Reader or at weryfikacja.certum.pl. For a notary appointment, you can either bring a printed copy or send the file to the notary’s office by email in advance.

• Does the statement need to be printed, or can I show it on a screen?

  

  When signing the agreement with the landlord and attending a notary appointment, having a printed copy is usually the most convenient option. The notary may also accept the file electronically if it is sent before the appointment — it is best to confirm this with the notary’s office in advance.

• Will my personal details as the tenant appear in the statement?

  

  Yes. The document includes the first and last name of the tenant or tenants, the first and last name of the owner of the rented property, and the address of the rented premises. We do not require PESEL numbers, ID card numbers, or other sensitive personal data of the tenant.

ABOUT THE ORDERING PROCESS

• What if I entered incorrect information in the form?

  

  If you notice an error before the statement has been issued, please contact us by email as soon as possible and we will correct the information at no additional cost. If the statement has already been issued with incorrect information, preparing a corrected document requires the document to be issued again — this is available as a separate service in our store.

• Can I order a statement if there are several owners of the apartment listed in the lease agreement?

  

  Yes. In the form, enter the first and last names of all owners of the rented property who are listed as landlords in the lease agreement. The price remains the same regardless of the number of owners.

• Can I order the statement in English or Ukrainian?

  

  The statement is issued exclusively in Polish, as it is a legal document submitted to Polish institutions and must be prepared in this form. The ordering page is available in English and Ukrainian to make the purchasing process easier for foreign customers.

• In what form will I receive the document?

  

  A statement with a qualified electronic signature is sent as a PDF file to the email address provided in the order. A notarized statement is sent as a PDF and, optionally, as the original paper document via an InPost parcel locker or courier service (delivery is available as a separate item in our store).

ABOUT OCCASIONAL LEASES IN GENERAL

• What is the difference between an occasional lease and a standard lease agreement?

  

  The main difference is the simplified eviction procedure. Under a standard lease agreement, the landlord may have to go through lengthy court proceedings and wait for the tenant to be provided with social housing by the municipality — a process that can take years. With an occasional lease, the landlord can apply for an enforceability clause to be granted to the notarial deed, allowing enforcement proceedings to begin much more quickly after the lease has ended.

• Does the landlord need to attend the notary appointment together with the tenant?

  

  No. Only the tenant needs to attend the notary’s office with the required documents — the occasional lease agreement and our statement. The owner of the rented property does not need to be present.

• When does the landlord need to report the lease agreement to the tax office?

  

  The landlord has 14 days from the date the lease begins to report the agreement to the head of the tax office competent for the landlord’s place of residence. Failure to report the agreement within this period means that it loses the protections associated with an occasional lease.

• Can an occasional lease be concluded if the landlord is a company?

  

  No. Under an occasional lease agreement, the landlord may only be a natural person who does not conduct business activity involving the rental of residential premises. Companies and businesses that professionally rent residential properties may use an institutional lease instead, which is a separate legal arrangement.

• What happens when an occasional lease agreement naturally comes to an end?

  

  Once the period for which the agreement was concluded expires, the tenant is required to vacate and return the premises. If the tenant fails to do so, the landlord may use the notarial deed to apply for an enforceability clause and initiate enforcement proceedings through a court enforcement officer — without a separate court trial and without the need to provide social housing.

• Can an occasional lease agreement be extended?

  

  An occasional lease agreement cannot be extended by simply signing an annex that changes its duration — a new agreement must be concluded. This means that a new statement regarding alternative accommodation must also be obtained and the tenant must attend another notary appointment.

ABOUT PACKAGES AND ADDITIONAL SERVICES

• What does the package including the statement and submission to enforcement before a notary involve?

  

  This is a complete solution for tenants who want to arrange everything in one place. The package includes our statement regarding alternative accommodation and the organization of an appointment at a notary’s office in Warsaw, where the tenant makes a declaration of voluntary submission to enforcement under Article 777 of the Polish Code of Civil Procedure. The package eliminates the need to find a notary independently.

• Can I order only the notary service without the statement regarding alternative accommodation?

  

  Yes. Our store offers a separate service for making a declaration of voluntary submission to enforcement under Article 777 of the Polish Code of Civil Procedure at a notary’s office. This option is intended for people who already have their own alternative accommodation arranged and only need the notarized declaration of submission to enforcement.

• Do you provide a template for an occasional lease agreement?

  

  Yes. A free occasional lease agreement template is available in our store, ready to download and complete.